The Greatest Payroll Software program For Nonprofits in 2023

Want a payroll answer in your nonprofit group? Take a look at our record of the highest payroll software program suppliers for nonprofits in 2023, with detailed opinions and pricing data.

Nonprofit organizations play a vital position in society, and should handle their funds and payroll successfully to make sure their operations run easily. Nevertheless, managing payroll may be time-consuming and sophisticated, particularly for organizations that depend on volunteers and have restricted sources. That’s the place payroll software program is useful.

With the appropriate payroll software program, nonprofits can automate their payroll processes, save money and time, and deal with their mission. This text will examine the most effective payroll platforms for nonprofits in 2023 that can assist you select the one that matches your group’s wants and finances.

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Options comparability desk for greatest payroll software program for nonprofits

Options Gusto Paychex Rippling Justworks Papaya International QuickBooks
Limitless pay runs Sure No Sure Sure Sure Sure
Recordsdata payroll taxes Sure Sure Sure Sure Sure Sure
International payroll No No Sure No Sure No
Advantages administration Sure Sure Sure Sure Sure Sure
Nonprofit software program integrations Aplos and Monkey Pod Unusual Giving Vivid Funds No No Kindful, Fundly and DonorPerfect

Prime payroll software program for nonprofits in 2023

Gusto: Greatest for integrations with different nonprofit software program

Gusto is a cloud-based payroll and human useful resource administration software program designed to simplify monetary operations like payroll, tax submitting, advantages administration and compliance. Broadly utilized by companies and firms, Gusto additionally serves nonprofit organizations.

Picture: Gusto.

Gusto gives complete payroll options that allow nonprofit groups to streamline their monetary operations. By automating payroll procedures, Gusto facilitates monitoring worker work hours and payrolls in addition to tax-related funds and filings.

The platform integrates with charity donation software program like Aplos and Monkey Pod, making it straightforward for nonprofit homeowners to flexibly handle their donations. As well as, Gusto’s payroll answer supplies managers with handy entry to their workforce’s monetary information, facilitating efficient group and effectivity.


  • Gusto permits staff to trace the variety of hours they’ve labored.
  • Workers can contribute to the nonprofit instantly from their paychecks.
  • Gusto gives options that help nonprofits with tax calculations.
  • With Gusto, employers can automate and customise worker pay charges and schedules.
  • Workers can even automate short-term financial savings on the platform.


  • Affords customizable reporting.
  • Limitless payroll runs.
  • Lets staff donate from their paycheck utilizing Gusto Giving.


  • Nonprofits usually are not provided any low cost.
  • Insurance coverage continues to be restricted to solely 39 U.S. states.


Gusto is priced in three totally different tiers:

  • Easy plan: This plan begins at $40 per 30 days, plus $6 a month per worker.
  • Plus plan: This begins at $60 per 30 days, plus $9 a month per worker.
  • Premium plan: This pricing plan is offered upon request.

Paychex: Greatest for payroll tax compliance assist

Picture: Paychex

Paychex is a high payroll software program that helps nonprofits. The platform helps organizations calculate work charges, file and handle payroll taxes, and course of advantages administration.

The answer caters to small and mid-sized companies in addition to nonprofits. Paychex’s platform simplifies monetary actions similar to monitoring donations, submitting taxes and recording expenditures for nonprofits.

As well as, Paychex gives a number of worker payroll processing options that make it straightforward for organizations to handle various kinds of cost from their desktops or cell phones. Relying on the kind of cost methodology your group gives, Paychex gives payroll choices similar to direct deposit, paper checks, 24/7 real-time funds and Pay-on-Demand.


  • Paychex has tax compliance assist that may help organizations with federal, state and native legal guidelines.
  • The platform additionally supplies worker compensation claims administrations.
  • Paychex gives monetary reporting functionality for nonprofits.
  • There’s time and attendance monitoring for managers to generate experiences on how staff are doing their jobs.


  • Paychex experiences are customizable to fit your enterprise.
  • Affords quick cost.
  • Paychex has a cellular model for straightforward accessibility on the go.


  • The pricing construction doesn’t swimsuit smaller nonprofits.
  • Pricing for increased plans just isn’t detailed.


Paychex pricing is available in three tiers:

  • Paychex Flex Necessities: Begins at $39 per 30 days, plus $5 per worker.
  • Paychex Flex Choose: Pricing is custom-made based mostly in your wants.
  • Paychex Flex Professional: Custom-made pricing based mostly in your wants.

Rippling: Greatest for payroll flexibility

Picture: Rippling

Rippling is a U.S. and world HR and payroll platform for each for-profit and nonprofits. Constructed with a minimalist design, Rippling gives nonprofits a payroll system they’ll arrange and begin utilizing with out issue.

From tax deductions, PTO and 401(ok) calculations to HSA or FSA deductions, and submitting payroll taxes throughout all 50 states within the U.S., Rippling takes care of compliance actions for you.

With Rippling, you’ll be able to make the most of the suites of prebuilt experiences and customise them in your worker information administration. From the payroll dashboards, you’ll be able to see, analyze and share experiences throughout totally different departments for seamless decision-making throughout your group.


  • Rippling gives over 500 third-party software program integrations inside their programs.
  • The software program gives a unified worker database for managing worker information routinely throughout all modules, making certain accuracy.
  • Rippling has options for managing and submitting payroll taxes throughout the U.S.
  • It gives the potential for world payroll, giving organizations extra hiring flexibility.
  • Rippling allows organizations to pay staff of their native foreign money.


  • Rippling gives payroll past the partitions of the US.
  • The platform comes with an enormous app integration.
  • It’s straightforward to trace productiveness with worker observe codes.


  • Payroll providers appeal to additional charges.
  • There isn’t any free trial.


  • The plan begins at $8 a month per person. You may also get a custom-made worth based mostly on your small business wants.

Justworks: Greatest for compliance

Picture: Justworks

Justworks is a cloud-based HR {and professional} employer group that gives payroll providers to companies of any dimension, together with nonprofits.

The platform makes it straightforward for companies to run payroll by built-in automation options. Enterprise managers can arrange their worker profile on the software program by deciding on the cost methodology, sort of employment and cost mode from the payroll options record.

Other than payroll, Justworks additionally lets you course of tax filings in your W-2 and 1099 staff. As well as, you’ll be able to take pleasure in extra payroll flexibility by their weekly and biweekly cost scheduling or select to run your off-cycle funds when obligatory.


  • Off-cycle pay runs may be finished as wanted with no additional value.
  • The platform has tax submitting options for W-2 and 1099 employees.
  • Affords payroll providers and tax submitting in all 50 U.S. states.
  • The platform gives payroll flexibility in a manner that means that you can cut up deposits throughout a number of accounts.


  • They provide reductions to nonprofits.
  • Justworks gives 24/7 buyer assist.
  • Affords compliance assist.


  • Time-tracking requires an additional payment as a paid add-on.
  • Two-tier-pricing strategies is likely to be expensive for smaller organizations.


Justworks has two pricing tiers:

  • Primary: This plan begins at $59 a month per worker.
  • Plus: This feature begins at $99 a month per worker.

Papaya International: Greatest for world payroll administration

Picture: Papaya International

Papaya International is knowledgeable employer group and HR software program answer that may provide payroll providers to nonprofits on a world scale. Providing payroll providers to over 160 nations, Papaya automates accounting actions for companies similar to expense administration, cost scheduling and native foreign money funds.

For nonprofits with a world presence, Papaya makes it potential to pay staff of their native foreign money with out going by the trouble of foreign money conversion. For higher reporting, auditing and analytics, companies can leverage Papaya’s BI report and analytics to research region-specific employment prices and tendencies.


  • The platform supplies help with cost processing and advantages administration for workers throughout over 160 nations.
  • Papaya makes it straightforward for workers to obtain payslips of their native languages.
  • The software program gives strong reporting, auditing and analytics instruments.
  • Employers can leverage Papaya International to course of their worker migration to the U.S.


  • Affords cross-border cost.
  • Affords tax and advantages administration at no additional value.
  • Companies are at liberty to tailor their must mirror a special pricing.


  • The essential plan covers restricted options.
  • Payroll pricing varies per nation.
  • There’s an onboarding payment.


Though the pricing on Papaya International may be tailor-made to swimsuit particular person wants, they provide 4 pricing plans:

  • Payroll: This plan begins from $20 a month per worker.
  • Contractor administration: Begins from $25 a month per worker.
  • Payroll intelligence suite: Begins from $250 a month.
  • International EOR: This plan goes for $770 a month per worker.

QuickBooks: Greatest for donations and managing grants


QuickBooks is one other payroll software program providing a number of important payroll processing options for nonprofit organizations. The software program permits nonprofits to handle expense sorting, categorize expenditures by funds or packages, observe and handle donations, and generate customized experiences.

Detailed budget-tracking instruments can be found on QuickBooks that enable nonprofits to trace budgets, in addition to handle grants and donations. There’s additionally a sophisticated monetary reporting characteristic for financial institution reconciliations.

As well as, QuickBooks helps nonprofits to simply accept donations by debit card, bank card, money, financial institution switch or verify. There’s additionally a cellular app for entry to the QuickBooks payroll providers.


  • QuickBooks permits integration with banks to course of donations through debit and bank cards.
  • You may import experiences from donation apps like Kindful, Fundly and DonorPerfect to the QuickBooks platform.
  • The software program supplies compliance help to companies.
  • The platform gives automated reporting functionality that helps organizations put together for annual IRS submitting.


  • Affords flexibility by way of how nonprofits can obtain donations.
  • Affords subsequent and same-day debit.
  • It’s straightforward to sync your nonprofit accounting software program.


  • Tax penalty safety solely comes with the Elite plan.
  • No 24/7 buyer assist.


QuickBooks gives three pricing plans for nonprofits.

  • Plus: This begins at $42.50 per 30 days.
  • Superior: Begins at $100 per 30 days.
  • Enterprise for nonprofits: Begins at $135 per 30 days.

How to decide on the appropriate payroll software program for nonprofits

Choosing the proper payroll software program for nonprofits can considerably streamline payroll administration and save time and sources. Listed below are some elements to contemplate when deciding on the appropriate payroll software program in your nonprofit group:


Search for a software program answer that features options that meet your group’s particular payroll wants. For instance, in case your nonprofit has hourly staff or totally different pay charges, be sure the software program gives these choices. Additionally, take into account whether or not you want options like direct deposit, computerized tax calculations and the flexibility to print checks.


Your nonprofit might develop over time, and also you don’t need to swap payroll software program everytime you add a brand new worker or develop your group. Select a software program that may develop along with your nonprofit and deal with an rising variety of staff and payroll complexities over time.

Assist and compliance

Ensure that the payroll software program vendor gives dependable assist, together with technical assist, coaching and help with compliance-related questions. It’s additionally essential to notice that nonprofits are topic to numerous compliance necessities associated to payroll, similar to tax-exempt standing and IRS Type 990 reporting. Search for payroll software program that may deal with these compliance necessities and keep updated with any adjustments in rules.


Payroll software program needs to be straightforward to make use of, even for people who find themselves not tech-savvy. A user-friendly interface and clear directions, with revealed how-to documentation on the software program, may help make sure that your workers can simply handle payroll and cut back the probability of errors.

Total, as a nonprofit proprietor or supervisor, it is very important pay attention to your particular wants and finances and examine them to the options above. As an example, in case you are extra keen on payroll software program that’s user-friendly, inexpensive, helps fast and direct deposit, and gives a number of integrations, then Gusto, QuickBooks and Paychex can do the job. However, in case your nonprofit has staff on a world scale, Papaya International and Rippling will be capable to serve this goal.

Learn subsequent: The 6 greatest fee monitoring software program for 2023

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